First 2 months are fully refundable. Book a 20-min call to see if we are a fit.
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Embedded operations team

The coordination layer behind your delivery team.

Projects slip on the admin around the work: scheduling, status, handovers and client updates. A remote pod runs that coordination layer so your delivery team delivers and nothing falls between the cracks.

A fraction of the cost of a local hire.

Delivery slows down on coordination nobody owns

Project managers spend more time updating trackers than moving the work forward.

Handovers from sales to delivery lose context, and kickoff drags.

Client updates, scheduling and documentation slip when the team gets busy.

What we run

Keep project trackers and boards current across every engagement
Run the handover from sales to delivery with full context
Schedule resources, sessions and milestones, and chase what is due
Prepare status reports and client updates on your cadence
Maintain delivery documentation, templates and SOPs
Triage the delivery inbox and route requests to the right owner
Track time, utilisation and project health for the leadership view
Coordinate onboarding and kickoff for new clients

How it works

1

Scope in one call

A 20-minute call to map the work, the tools and the handoffs.

2

Set up in two to three weeks

We learn your process, write the SOPs, and take over the first tasks.

3

Run weekly with a report

The pod runs the work day to day and reports on it every week.

Who it is for

Agencies, consultancies and services teams running many engagements
A delivery or operations lead drowning in coordination
Any team where project admin is slowing delivery down

What you get

A Pod Lead who owns quality, with operators who do the work

A weekly report you can read in two minutes

Your SOPs stay yours; we document every process as we go

Your tools and data stay yours; we work inside them

Questions

Which tools do you work in?

Asana, monday.com, Jira, ClickUp, Notion and your own trackers. Others on request.

Do you manage the projects or coordinate them?

You own delivery and the client relationship. We run the coordination and admin around it.

Can this sit next to a SalesOps pod?

Yes. The same Pod Lead can run both, on one shared weekly report.

Book a call and we will map the delivery coordination off your team.

Book a 20-minute call

Tell us your Embedded Operations Team needs

One short message and we will come back with how a remote embedded pod would run it, and whether we are a fit. No pitch deck, just an honest conversation.

  • A Pod Lead who owns quality, operators who do the work
  • Operational in about three weeks
  • First two months fully refundable